Safety File

Safety File

📂 What is a Safety File?

A Safety File (also known as a Contractor Health & Safety File) is a legal requirement for contractors and subcontractors on any construction site.

It contains all the essential documents that prove your project is compliant with the OHS Act and Construction Regulations — including risk assessments, method statements, medicals, training records, legal appointments, and more.

Without it, you risk:
❌ Being denied access to site
❌ Project shutdowns and costly delays
❌ Heavy fines or legal liability if an incident occurs

💡 Why choose us?

We make compliance simple, fast, and stress-free:

  • ✅ Expertly drafted files – prepared by SACPCMP & SAIOSH registered professionals

  • ✅ Audit-ready – guaranteed to pass your client’s safety requirements the first time

  • ✅ Free delivery & setup – we deliver and implement the file on site at no extra cost

  • ✅ Full legal appointments included – Safety Officer, Risk Assessor, Incident Investigator & Fall Protection Plan Developer assigned on your behalf

  • ✅ Affordable & reliable – the best value in the industry, with no hidden costs

⚡ In short: We don’t just sell paperwork. We give you a compliant, audit-ready Safety File that protects your business, your workers, and your project.

📞 Contact us today and get your file ready to go.

Safety File

📑 What Do We Include in Your Safety File?

Every Safety File we deliver is 100% site-specific — compiled to meet both your client’s requirements and South African legal regulations. We remove the guesswork and ensure your file is fully compliant, audit-ready, and accepted the first time.

Here’s what your Safety File will include:

📂 Core Legal & Compliance Documents

  • Contractor Appointment Letter (CR 5(5)(k) / CR 7(1)(v))

  • 37(2) Agreement between Client & Contractor

  • Notification of Construction Work (submitted to DoEL)

  • Construction Work Permit

  • Copy of the OHS Act and Regulations

🏢 Company & Policy Documentation

  • Occupational Health & Safety Policy

  • Letter of Good Standing, Public Liability Insurance & Tax Clearance

  • Company Policies & Procedures (e.g. HIV, Substance Abuse, etc.)

⚠ Risk Management & Controls

  • Baseline & Task-Specific Risk Assessments

  • Safe Work Procedures (site-specific)

  • Fall Protection Plan (compiled by IWH-registered developer)

  • Legal Appointments with proof of training

🚑 Incident & Emergency Preparedness

  • Incident Reporting & Investigation Procedures

  • GAR 9(3) – Annexure 1 Incident Report Forms

  • Emergency Response Plans

  • First Aid Records & Registers

👷 Worker Health & Records

  • Induction Records (company & client site-specific)

  • Medical Surveillance Records (Annexure 3 medicals)

  • Toolbox Talks & Safety Communication

🗂 Registers & Inspections

  • PPE Issue Registers

  • Confined Space, Hand Tool, and other Task-Specific Registers

  • Site Inspection Registers

🛠 Why This Matters

Trying to figure out which documents, policies, and registers apply to your project is time-consuming and risky. Choose the wrong templates — or miss a critical document — and you could face:
❌ Site shutdowns
❌ Delays
❌ Penalties

We eliminate that stress. With our knowledge and experience, you get a complete, ready-to-use Safety File, so you can focus on running your business while we keep you compliant.

👉 Need a Safety File? Contact us today and let us prepare it — fast, compliant, and hassle-free.

Contact us today to implement your Safety File

We will draft a site specific file, we will assist your staff on site to complete all the documents and we will assist with maintaining the file monthly.

Contact us