Safety File
South Africa

Professionally structured, site-specific occupational health and safety documentation for contractors, subcontractors, principal contractors and employers across South Africa.

We compile Safety Files, Health and Safety Plans, Fall Protection Plans, risk assessments and supporting OHS documentation around your confirmed scope of work, client specification, project risks and contractual requirements.

REQUEST A SAFETY FILE QUOTATION SHOP EDITABLE OHS TEMPLATES

Site-specific Safety File compilation

Editable OHS templates and document packs

OHS legal compliance audits and site inspections

Construction Work Permit application support

Monthly file maintenance and audit preparation

Incident Investigation

Practical OHS compliance built around the actual work

A Safety File is not effective merely because it contains many documents. It must reflect the actual project, work activities, personnel, equipment, access methods, hazards, controls, appointments, inspections and client requirements. Generic documents that do not match the work can create audit findings and operational gaps.

Safety File (Pty) Ltd develops structured documentation that is practical to implement and maintain on site. The objective is to give the contractor a clear compliance system—not a once-off folder that is forgotten after approval.

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Safety file how to start

Ready to Get Your Project Compliant?

Avoid delays caused by incomplete or generic safety documentation. We prepare practical, site-specific Safety Files and supporting OHS documentation that aligns with your project scope, client requirements and construction risks, helping you start work with greater confidence.

SPEAK TO AN OHS SPECIALIST

Our main services

Site-Specific Safety Files

Project- and scope-specific files prepared for construction contractors and subcontractors. The file structure and documents are aligned with the confirmed client requirements and work risks.

Health and Safety Plans

Site-, activity- or project-specific plans developed from the relevant sections of the client’s health and safety specification and the contractor’s scope of work.

Fall Protection Plans

Plans addressing the actual fall-risk locations, access methods, fall prevention, fall arrest, medical fitness, training, equipment control and rescue arrangements.

Editable OHS Templates

Editable Word and Excel document packs for businesses that have the internal competence to customise, implement and maintain their own systems.

Professional OHS Audits & Site Inspections

Professional compliance audits and site inspections for businesses that need to identify OHS risks, address compliance gaps and maintain safer, legally compliant workplaces.

OHS Legal Compliance Audits

Professional OHS compliance audits that assess your workplace against applicable health and safety legislation, identify compliance gaps and provide practical corrective actions to help reduce risk and improve workplace safety.

Digital Audit & Inspection System

Modern digital audit and inspection technology used to record findings, assess risks, capture supporting evidence and produce clear, professional reports for effective OHS compliance management.

Site-specific service or editable template?

Choose the site-specific service when the client has issued a health and safety specification, the scope contains higher-risk work, the project is urgent, or your business does not have an experienced person available to customise and implement the documents.

Choose an editable template package when you understand the legal and client requirements, can verify which documents apply, and have the internal capacity to make every required project-specific change.

Popular Safety File Templates and Compliance Tools

Browse our most popular Safety File templates, guides and compliance tools designed to support contractors, employers and businesses with practical OHS documentation.

Why contractors work with Safety File

18 years of occupational health and safety experience.

SACPCMP-registered Construction Health and Safety Manager.

South African construction-industry focus.

Documents structured for practical implementation and audit review.

Defined project scope, deliverables and document-control approach.

Direct access to experienced OHS support.

Safety File

5.0Out of 5 stars

Overall rating out of 5 Google reviews

Hermien Rorke
16 hours ago

Paul Lombard
a week ago

Very efficient and professional service. Thank you Stefan.

Doald Breedt
a week ago

well done!!! spoed en kommunikasie was absoluut uitstekend!!!

Nkosinathi Kekana
a month ago

I received a very quick and helpful response, the turn around time was exceptionally fast and the file was properly put together and met requirements.

John van der Merwe
a month ago

How the process works

Send the project details, client health and safety specification, baseline risk assessment, scope of work and contractor information.

We confirm the required deliverables, exclusions, information gaps, price and expected inputs.

The file and supporting plans are compiled around the confirmed project and scope.

You review the contractor-specific information, appointments, personnel and supporting records.

The file is implemented and maintained as work, people, equipment and risks change.

Frequently asked questions

Is a Safety File legally required on a construction project?

Construction Regulation 7 requires principal contractors and contractors to open and keep health and safety files on site containing the documentation required by the Occupational Health and Safety Act and the Construction Regulations.

No. Templates may provide a starting structure, but the applicable plans, risk assessments, appointments, methods, emergency arrangements and inspection systems must be matched to the actual project and scope.

No consultant can control every client decision, site condition or implementation failure. We professionally structure the documentation to support approval and audit readiness, subject to accurate information, the confirmed scope, client requirements and proper implementation by the contractor.

Monthly maintenance, audits, inspections and ongoing compliance support can be included in a defined retainer or service agreement.