We specialise in the preparation of compliant, site-specific Safety Files and supporting Occupational Health and Safety services for construction projects across South Africa. Our solutions are aligned with the Occupational Health and Safety Act 85 of 1993 and the Construction Regulations 2014, ensuring your documentation is structured, complete and inspection-ready.
Site-Specific Safety Files
Our core service is the compilation of fully customised Safety Files tailored to your project scope, client requirements and risk profile.
- Baseline and task-specific risk assessments
- Method statements and safe work procedures
- Legal appointments with competency verification
- Fall Protection Plans (where applicable)
- Induction records and training documentation
- Emergency procedures and incident management documentation
- Registers and inspection records
Each file is structured to support contractor approval, audits and Department of Employment and Labour inspections.
Construction Work Permit Applications
We assist clients with Construction Work Permit applications where required in terms of the Construction Regulations. This includes preparation, review and submission of supporting documentation to ensure regulatory compliance prior to project commencement.
Legal Compliance Audits (Digital Audit System)
We conduct comprehensive OHS Legal Compliance Audits using our own structured digital audit system. Our audits assess compliance against applicable legislation and regulations, providing:
- Detailed compliance findings
- Non-conformance reports
- Corrective action recommendations
- Practical implementation guidance
This service assists contractors and employers in identifying compliance gaps before inspections or incidents occur.
Fall Protection Plans
We develop compliant Fall Protection Plans for projects involving work at height. Plans are compiled in accordance with the Construction Regulations and aligned to the specific risks associated with your work activities.
OHS Documentation for Tenders & Projects
We prepare complete OHS documentation packs for tender submissions and project kick-offs, ensuring that all required policies, risk assessments, appointments and supporting records are professionally structured and aligned to client specifications.
Incident Investigations
We conduct structured incident investigations, including root cause analysis and corrective action reporting. Our approach focuses on identifying underlying causes, strengthening systems and supporting legal defensibility where required.We assisted contractors with several fatal incidents in the past .
Editable Safety File Templates
For contractors who prefer a self-managed option, we provide professionally drafted editable Safety File templates aligned with South African legislation and suitable for general construction projects.
Professional OHS Audits & Site Inspections
Safety File provides professional Occupational Health and Safety audits and site inspections to help businesses identify compliance gaps, workplace hazards and areas requiring corrective action.
We use a digital audit and inspection system to conduct structured assessments, record findings and provide clear reports with practical recommendations. This gives your business a reliable record of its current compliance status and the actions required to improve workplace safety.
OHS Legal Compliance Audits
Our legal compliance audits provide a structured assessment of your workplace against applicable occupational health and safety requirements.
Services include:
- Comprehensive OHS legal compliance audits
- OHS Act and applicable Regulations assessments
- Identification of non-compliance and safety concerns
- RCAT classification and risk assessments
- Practical recommendations and corrective action plans
- Supporting photographic evidence
- Professional PDF audit reports
- Follow-up and corrective action monitoring
Site Inspections
Regular site inspections help identify unsafe conditions, hazards and compliance issues before they develop into more serious incidents.
Our site inspection service includes:
- Detailed workplace and construction site inspections
- Identification of deviations and hazards
- Risk ratings and RCAT classification
- Photographic evidence and detailed inspection notes
- Corrective actions and recommended due dates
- Digital inspection records
- Professional branded inspection reports
Digital Audit & Inspection System
We use modern digital technology to improve the consistency, accuracy and efficiency of our audits and inspections.
Findings can be recorded directly during the inspection, including risk ratings, photographs, corrective actions and supporting information. This provides a structured record that can be used by management to monitor outstanding items and demonstrate ongoing compliance.
Practical Benefits for Your Business
Improve Compliance
Identify gaps and maintain better alignment with applicable occupational health and safety requirements.
Reduce Risk
Identify hazards and compliance concerns early so corrective action can be taken before incidents occur.
Save Time
Digital inspections, reporting and record keeping help streamline the compliance process.
Clear Reporting
Receive professional reports containing findings, supporting evidence and practical recommendations.
More Than a Checklist
An effective safety audit should do more than confirm that documents exist. It should identify actual risks, highlight compliance gaps and provide practical actions that management can implement.
Safety File combines professional OHS experience with structured digital reporting to help businesses build safer, more compliant workplaces.
Why Contractors Work With Us
- Legislation-aligned documentation structured in accordance with the OHS Act and Construction Regulations
- Practical, site-ready systems designed for real-world implementation
- Efficient turnaround times to minimise project delays
- Experience across construction sectors including civil, structural, industrial and commercial projects
Safety File, provides structured and practical OHS solutions that help contractors meet their legal obligations and keep projects operational.
Contact us today to discuss your project requirements.