Risk Controls

Risk controls are an important part of the risk assessment process. Risk control techniques are meant to minimise the significant risks to which individuals and organisations are exposed to. By assessing the effectiveness of the controls we can have a measured indication of the level of risk exposure and they can help to identify additional requirements for the control of risks.

The first step will be to identify existing controls that are already in place. A very common and practical way to categorize controls is as follows. Please note that this is an example list only and not an extensive list:

  • Elimination
    • This is to totally eliminate (remove) a risk
  • Engineering Controls
    • Replacing broken or missing safety guards
    • Installing safety barriers
    • Redesign equipment that are used for the activity
  • Administrative Controls
    • Implementing permits to work
    • Registers (For control measures)
    • Inspections
    • Preventive maintenance schedules
  • PPE Controls
    • PPE and Clothing
    • Selecting correct types of PPE
    • PPE surveys

Quantifiable benefits

A cost-benefit analysis should be performed hand in hand with the above methods of risk control. A cost-benefit is a quantification of the financial benefit the business is getting in the effort it is expending. Some examples of a logical process can be as follows:

  • What will it cost the organisation for each of the extra control measures that are proposed. Make sure that all costs are calculated and that all cost items are considered.
  • Determine the benefits would be to the business. Not all benefits will be monitory, some might be time saved, benefit to employees, benefit to the community, etc.

Non-quantifiable benefits

Don’t forget the non-quantifiable factors. Financial costs and benefits should not be the only factors to look at. Such non-quantifiable factors can for instance be legal compliance. Imagine the cost implications should your organisation be panelised by a client or fined by the Department of Labour. These fines and penalties will outweigh any benefit that our business might have had by not implementing the risk controls.

Critical controls

Despite any advantages or disadvantages that might have been identified it is critical to identify critical controls. This implies that that the controls that are identified to most likely reduce the risk to a tolerable level should be identified and communicated individually.

Remember that the risk assessments and the control measures are only the first two steps in a safety management system. Risk assessments should be reviewed on a regular basis to ensure that your business has the safest possible working conditions for your employees and the surrounding community.

Please feel free to contact us at info@safetyfile.co.za for all of your risk assessment and Health and Safety requirements. We are there to help.





Why do Health And Safety Inspection Sheets

Health and Safety inspection sheets can be seen in a negative way but there are reasons for them. They are not there just to keep employees busy or because the legislation requires you to do them. It goes much further than that.

Inspection forms should form part of your Health and Safety Management System as well as your prevention program. They provide you with a record system that will assist you in numerous ways, they can help to prevent employee injuries and loss of money or loss of production because your tools or equipment broke and you were not even aware of any defective equipment in your workplace because your employees simply neglected to inform you.

Employee safety can be improved by identifying possible hazards and implementing safeguarding measures. It is cheaper to prevent an incident than it is to retrain a new employee or loss of production due to an incident.

Inspection records can also be used to protect a business after an accident or incident. They will serve as a tracking system by the Department Of Labour while doing an investigation into an incident. The inspection sheet can then be used as proof that the equipment was inspection according to legislation and that the employer was not negligent in its operations.

Health and Safety inspection sheets has an even bigger and wider role as set out in this article but is to detailed to discuss in this forum. Contact us today at info@safetyfile.co.za for assistance with your workplace inspections. We are here to help you.

Department Of Labour Requirements

If you don’t display summaries of the EE Act and BCEA in your workplace you can be punished by law.

By omitting to perform these simple and cheap duties can result in a Department Of Labour inspector ordering you to stop work immediately. No business owner wants this!

It is immaterial how many employees you have, it can be 1, 10 or more than a 100, as soon as you start employing staff members you are obliged by law to display these Acts. The labor law is crystal clear about this.

The law stipulates that you must display the following Acts in such a way that it is visible and accessible to all employees:

  • Summary of the Basic Conditions of Employment Act (BCEA)
  • Summary of the Employment Equity Act (EEA)
  • Summary of the Occupational Health and Safety Act (OHS Act)
  • Summary of the Skills Development Act (SDA) 

When you buy and display these four acts you will be adhering to and respecting the current legislation because you will be providing your employees with the information and safety requirements that the law requires of you to provide them with. It will show your employees and the Department Of Labour that you respect your employees rights. In return your employees will  appreciate the respect for the fairness that you treat them with.

These signs won’t cost you a lot but can change your employees attitudes towards their workplace and keep the doors of your business open.

Please visit SafetyFile for all your Health And Safety requirements or contact us.

We are there to help.